Controlling information access starts with classification
When files and documents contain sensitive information, controlling access to the material is crucial to ensure important data isn’t inadvertently made available to the wrong person.
Effective document classification can act as an important mechanism for access control, providing a cost-effective means of distinguishing between public and private information in your company files and documents. By recognising the assigned security label, data governance or access control systems can then prevent or enable access accordingly.
Categorising files and documents based on information sensitivity enables more targeted access control.
Classify and Control
Using a document classification system like Janusseal Documents, files can be assigned an appropriate security classification based on the sensitivity of the information they hold. With Janusseal Documents, the classification process can involve manual or automated processes:
- Users can be empowered to manually classify every document they create, assigning an appropriate classification label according to document sensitivity; or
- E-discovery tools can embed Janusseal security classifications directly into files and documents
Following classification, data governance or access control solutions can use the meta data in the file or document to allow/disallow access as required, matching the security classification label with the security clearance of the user.
Access Control Beyond Documents
What about controlling access to files or documents sent by email? Janusseal’s Outlook classification solutions ensure the same security labels are recognised when files are sent electronically, with unauthorised users prevented from receiving the email.