The world is spinning through an era where the rate and speed of technological change are increasingly fast and sophisticated. As quickly as new technology capabilities arrive to improve how we live, work and play, bad actors seize upon it to find new attack vectors. Most organizations are constantly ramping up cybersecurity investments to prevent or reduce the damage from cyber threats. 

What sweet irony it is, then, to learn that the actions of busy, distracted people or negligent employees cause more than half the reported incidents of organizational data loss. Not failures in firewalls, security endpoints, physical security, password hygiene, domain name server protection, antivirus software, or public key infrastructure. 

Human factor in organizational data loss. 

Independent research by The Ponemon Institute makes compelling reading on insider threat. Its "2022 Cost of Insider Threats Global Report" reveals: 

  • Negligent employees are a major cause of most insider incidents.
  • Employees store sensitive data in email.
  • Malicious insiders use corporate email to steal sensitive data.

57%

Fifty-seven percent of respondents shared that insider incidents involved busy, distracted people or negligent employees.

65%

Sixty-five percent of respondents say email is where employees store their organization's most sensitive data.

74%

Seventy-four percent of respondents reported malicious insiders emailed sensitive data to external parties.

Three ways data classification reduces the risk of data loss.

Data classification is the process of organizing information into specific categories to enable efficient handling and protection across and beyond an organization's company networks. Data classification for protective marking, or sensitivity labels, is a proven technique that has stood the test of time.

Information is marked, either manually or automatically by a technology solution, according to its sensitivity levels. The data classification protective marking, visible to the human eye and to technology systems through the metadata associated with the file, makes it easy and quick to find, track and safeguard sensitive information.

Using a proven, data classification technology solution helps reduce the risk of data loss. Janusnet's Janusseal capabilities deliver comprehensive and sophiticated marking and control capabilities by:

  • strengthening access control effectiveness
  • improving data loss prevention (DLP) software
  • introducing fast, easy email classification.

Data classification strengthens access control effectiveness.

Organizations use access control measures to restrict access to information selectively. Strong data classification improves the effectiveness of access control measures because:

  • humans can visibly see the data classification, which alerts them to handle the information appropriately,
  • technology systems can use the data classification metadata attributes to perform data governance, and access controls more comprehensively.

Data classification improves how data loss, governance and discovery software works.

DLP software detects potential data breaches and exfiltration transmissions and prevents them by monitoring, detecting, and blocking sensitive data while in use, in motion, and when stored.

However, you cannot secure what you cannot see. The metadata associated with a file classified by Janusnet technology is invaluable for DLP, governance and discovery systems, allowing it to "see" sensitive information and simplifying the implementation of necessary security measures.

Email classification reduces the risk of email delivery to incorrect recipients.

Adding a protective marking through email classification is among the easiest, most cost-effective ways to reduce the risk of accidental information loss by negligent employees because it:

  • helps employees identify sensitive information and add an appropriate email classification before saving, printing, or emailing a file
  • automatically classifies the email based on the sensitivity of the attachments
  • discreetly alerts recipients to the email's sensitivity
  • improves employee awareness of, and accountability, for handling sensitive information.

How Janusnet data classification solutions improve access controls and reduce the risk of data loss from insider threats.

Janusnet data classification software is a suite of cost-effective, proven solutions that let your organization improve access controls and reduce the risk of data loss by: 

  • quickly and easily identifying and classifying sensitive information with visible markings
  • providing server-side and mobile message management to safeguard against human error
  • ensuring markings are captured in the metadata of every file to improve the effectiveness of DLP software and other security infrastructure investments
  • managing access controls according to the data classification schema.
  • Advanced and sophisticated capabilities to read and write legacy labels and integrate with Microsoft’s native capabilities

Book a demo to see Janusnet data classification solutions in action or contact us to learn more.

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